Leave → Leave Balance is the whole roster against every leave type at once. Open it at Leave Balances.

The Leave Balances page: three tiles reading Days available 2,514, Employees over quota 0 and Employees with pending 4; a search box and an All branches dropdown; then a wide table with a column group per leave type — Annual, Maternity, Personal and Sick — each split into Quota, Used, Pend and Left, with one row per employee.
Four columns per leave type, one row per person, and an Export CSV button top-right.

The three tiles

Days available is every bookable day left across the company, added up. On its own it’s a big meaningless number; watched over time it’s the shape of your year-end liability. If it’s still enormous in October, a lot of people are about to want the same fortnight in December.

Employees over quota counts anyone whose approved leave has gone past their allowance. It should normally be zero. Anything above that is worth opening, because it means an over-quota request was approved — allowed, but a decision somebody made rather than something that happens by itself.

Employees with pending is how many people are waiting on a decision. This is the tile to read as a to-do: those requests are aging, and some types reject themselves if they mature first.

Reading the table

Each leave type gets a group of four columns — Quota, Used, Pend, Left — which are the same four numbers explained in Leave Balances and Quotas. Left is quota minus used minus pending, so it is what the person can still book.

Pending figures are picked out in amber wherever they aren’t zero, which makes scanning a long roster for outstanding requests quick.

Only types with a quota get columns. Unpaid Leave and Work From Home aren’t here — there’s no allowance to report on.

Filtering

Search employee narrows by name, which is the fastest route to one person’s row on a long list.

All branches switches between locations or shows everybody. Worth remembering that unlike most screens in BeeHR, this one can show you more than your currently selected branch.

The year

The report covers the current calendar year and there is no year picker. It is a live picture of where things stand now, not an archive you can page back through.

That’s the argument for exporting at year end. Once January arrives, balances reset and this screen has no memory of what December looked like.

Export CSV

Export CSV downloads exactly what’s on screen, filters included. If you have narrowed to one branch, you get that branch.

Three things it’s genuinely good for:

  • Year-end accrual. Finance usually needs untaken leave valued as a liability, and this is the source figure.
  • A December headcount conversation. Sorting by Left tells you who has a fortnight to burn before the year turns.
  • Anything BeeHR doesn’t calculate — pro-rating for new joiners, carry-over rules, payment in lieu. None of those exist in the product, so a spreadsheet is where they get worked out.